6 Project Management Templates

Project Management Templates is just pre-made project management work lists which you could use for starters. These templates come in a basic template folder and should include all the major aspects such as projects, tasks, reviews, deadlines, and so on. Some of these templates would be better than others, depending on the level of your experience as a project manager. Usually the ones you find at the start up companies would be quite generic and aren’t very useful for more experienced project managers. At this stage you will need something more specific, but at the same time it’s a good idea to start out with some of these templates and move on from there. It also saves having to learn a whole new set of work flow procedures or systems, and you’re not going to learn any new skills here either.

When looking for project management templates consider whether you need to have the tasks listed in an order, or do you want them to be more of a chain. Do you want to be able to perform more complex jobs, or simpler ones? Are there dates involved, and is there a list of contacts to be made, and what are they for? All these things will need to be considered within budget, and if not planned for correctly, it can lead to chaos within the workplace.

Project Management Templates

Many companies now provide free project management templates, which can save a lot of time once you’ve got everything together, and you know where everything is located. There are two ways to get these templates, either as a ready-made package or individually through a site of some sort. In most cases the package option is the best, as you get several different templates in one and can change anything within budget without too much effort.

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1. Project Planning & Execution Templates

Project Planning & Execution Templates
Project with Hard Deadline & Gantt:

Project with Hard Deadline & Gantt: Deliver projects on time with a workback schedule from your final deadline. Define start and end dates for each task, set automatic alerts for upcoming deadlines, and see delivery dates update in real time as changes are made to the schedule.

Project Task List
Project Task List

Project Task List: Plan and manage your project task lists in this real-time template. Increase visibility and accountability by sharing it with internal and external stakeholders. Track status and identify at-risk tasks to take immediate action.

Team Project Task Board
Team Project Task Board

Team Project Task Board: View and track tasks across your team with this online Kanban card board template. Visualize project tasks by assignee, status, or feature type, share with key stakeholders, and quickly identify resource gaps so you can delegate tasks and balance workloads.

Project with Resource Management
Project with Resource Management

Project with Resource Management: Use this template to plan and manage your projects with a real-time view into task assignments across your resources. Quickly determine over- or under-allocations and make adjustments before your project timeline is impacted.

2. Project Budgeting Templates

Project with Gantt & Budget Variance
Project with Gantt & Budget Variance

Project with Gantt & Budget Variance: Plan, track, and visualize project tasks in context with budget amounts and variance. Monitor budget variance in real time to adjust spend and ensure projects stay on track. Share with key stakeholders to keep them informed of the project’s budget status.

Project Budget
Project Budget

Project Budget: Use this template to track budgeted and actual project expenses in one real-time location. Save time with automated approvals for new items or budget changes, and centralize supporting documents to keep all the details in context and maintain visibility.

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3. Project with Gantt Template

Project with Gantt Timeline
Project with Gantt Timeline

Project with Gantt Timeline: Create your project plan and then track the impact of changes on a visual timeline. Organize tasks and projects in manageable action items, quickly identify and address at-risk tasks, and see your timeline automatically update as changes are made.

Project with Gantt & Dependencies
Project with Gantt & Dependencies

Project with Gantt & Dependencies: Plan, track, and manage every aspect of your project with a visual, interactive timeline. Attach supporting documents to keep details in context and identify the impact of task delays to rapidly recover from setbacks. Monitor your project in real time and share project status among key stakeholders.

4. Agile Project Management Templates

Agile Project with Gantt
Agile Project with Gantt

Agile Project with Gantt: With our pre-built Agile Project with Gantt template, you can plan, track, and visualize all aspects of your Agile project with an interactive timeline. Share your project plan with internal and external stakeholders, and quickly identify the impact of task delays to keep your project on track.

Sprint Planning Board
Sprint Planning Board

Sprint Planning Board: Plan, manage, and visualize sprint tasks on an online, real-time Kanban card board. Organize your card board by task ownership or status, and share it with your team and key stakeholders to increase visibility and accountability.

5. Construction Schedule with Gantt Template

Construction Schedule with Gantt
Construction Schedule with Gantt

Construction Schedule with Gantt: With this real-time construction schedule template, you can plan, track, and visualize construction projects on an interactive timeline. Share with clients and subcontractors to increase transparency, and make updates right from the construction site using the Smartsheet mobile app. See your schedules automatically adjust as changes are made.

Construction Budget
Construction Budget

Construction Budget : Plan and manage construction tasks in context with budget amounts and variance. Monitor budgets and set alerts for when items are at risk in order to adjust spend and ensure projects stay on budget. Attach invoices and estimates within your budget to create a single source of truth.

Construction Estimator
Construction Estimator

Use this template to create a detailed cost estimate for any type of construction project. Centralize supporting documents, proposals, and correspondence in one real-time location. Share estimates with clients and subcontractors to collaborate, review, and approve them.

Subcontractor Documentation
Subcontractor Documentation

Keep track of subcontractor documentation throughout the life of your projects in one real-time location. Set due dates and check off documents once they are received to provide a clear view of outstanding items. Share the tracker with subcontractors and set automated update requests to streamline the submittal process.

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6. Marketing Templates

  1. Website Project with Gantt & Dependencies
  2. Event Plan & Budget
  3. Event Task List with Gantt & Budget

Project Management Templates can be downloaded from a number of different places online, and these are great for anyone who is looking to keep track of time and expenses, as well as project planning and management. You can also use excel to print these templates out, and this is something that you should consider doing if you are serious about using them for your own business. By using excel, you will be able to see all of the information that you need in one piece of software, and you will be able to do everything in rows and columns so that you know exactly where everything is. These templates work very well when it comes to project tracking and management, and you will find that they are very easy to navigate.

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