Delivery Note Template

Delivery Note Template is a simple confirmation document that while being prepared will make sure that your order is correctly paid and that no damage is done to the product or contents. The document should be completely signed and notarized in order to ensure its authenticity. Delivery Note is usually a confirming document that the purchased order has been successfully delivered and that all the required details are intact. It should be signed by either an authorized person, on the purchasing end, or by a responsible person in the event of a mistake. If the purchased goods do not match the delivery note details, then the purchaser can reject the delivery.

In order to prepare complete templates for use in creating receipt, it is important to get templates that are easy to use. A number of online companies are available that offer ready-made templates for almost any purpose. While using delivery note templates online, it is necessary for the website owner to make sure that the templates are properly edited to ensure that they meet the site’s specifications and are properly printed in a format that can be easily read by the people using browsers.

Delivery Note Template

Delivery Note Template
Delivery Note Template

Most of the time, a simple template that contains just the name and address of the company is sufficient. However, in some cases different types of information have to be included. If you want to use the document for business purposes, then it is better to get a form that is specifically created for this purpose. These forms contain information such as the name of the company, the names of the employees working for the company, the address of the main office and the telephone numbers. If the recipients of the delivery notes or letters to find the note interesting and if there is an urgent need to contact the concerned party, they can follow the instructions found on the template and send the relevant message to the concerned parties.

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Using Delivery Note Template

The last sheet Product List is used to record the products available with the company. Product table displays the item number and the product name. This product related information can be pulled in Delivery Note through drop down. You simply need to select the product name from the drop down list and the item number is fetched automatically.

Delivery Note also has sections to populate the company details and the logo. The Company address automatically populates to the delivery note. A few other fields that needs to be entered are:

  • Order Date – Here you can enter the date on which the order was placed
  • Order – Here you can specify a number to the order this helps to track the order in later stages
  • Delivery Note – Here you can enter the number of the delivery note that is being dispatched
  • Customer ID – Here we can enter the customer’s unique ID
  • Dispatch Date – This is the date when dispatch is scheduled.
  • Delivery Method – Here you can specify the mode of delivery that is being used to dispatch the consignment like courier, cargo, etc.
  • Shipping Address – Enter the address where the order needs to be delivered
  • Invoice Address – Enter the address where the bill needs to be sent or dispatched. This address can be different from the shipping address

After entering the details mentioned above you can record the delivery details which includes item number, description, number of items ordered, number of items delivered and any outstanding if there. The bottom of the note displays the sellers company address along with a statutory note that you can modify as per your own company rule. You can also send a PDF version of delivery note to your clients.

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We recommend you not to change or delete the pre-defined formulas of the template. By doing so the entire template would get altered as the various fields have interconnected formulas and the results in such a scenario would be doubtful.

Download Delivery Note Spreadsheets Template

Another important feature in the template should be the fact that it should be created in Microsoft Word compatible file format. Any other file format may render the vote invalid and ineffective because the receiver will think that it is not written in the right format. If the recipient uses a Word processor, he/she should be able to open the file and view the content of the document. If the recipient cannot read the document, the delivery note templates should be changed immediately and a new one should be prepared.

Delivery note templates Example can be found on the Internet. There are many websites that provide this service at a reasonable price. Many templates are available in various formats such as Word, Excel and other commonly used word processing applications. The software required to create the template is also readily available. It is possible to create the template in-house or outsource the work to a professional copywriting company that specializes in product list writing and sales letter writing.

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