Cash Receipt Template

In today’s world, cash receipts are vital to processing paperless checks quickly and efficiently. Many companies, both large and small, have realized the advantages that using a cash receipt template greatly improves the speed of processing checks by your cash register. The faster check processing means less time for you and your team members to process payments and deposit the money. With the old style manual process, more than likely, you would get the same amount of money from the customer, plus interest, on each check the customer gave you. That could take days or even weeks. This takes away from the flow of the business and can cause confusion amongst your employees.

Using the cash receipt template, you and your employees will have less mistakes on their end. Each time they write a check or a customer swipes their debit or credit card, the transaction is automatically deposited into your company account. No more waiting days to sort out the transaction and write a check. This also ensures the customer that you do honor the sale or purchase transaction and that you will make the payment for the item.

Cash Receipt Template

Cash Receipt Template
Cash Receipt Template

Cash receipts also provide your company with a paper trail and it helps in tax preparation and audit prevention. The paper trail is basically a log that shows all of the different transactions that happen within a company. Each receipt provides information about the transaction such as the date and time the transaction was made, the amount paid, and the name of the customer, as well as the routing number and the customer ID. The IRS requires these to be kept on file for audit purposes.

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Cash receipts are a crucial part of the paperless age. Today, the majority of transactions are made online, so there is no longer a need to print out individual receipts. Instead, a cash receipt template is a great way to cut out the step of printing out multiple receipts. Because you only print what you need, there is no waste and there is no chance that you will underpay your customers. You also have a way to keep track of your sales as well as invoice your customers at a later time. If you provide accurate information to your customers, they are more likely to pay their online invoice with real cash.

Download Cash Receipt Spreadsheets Template

Using Cash Receipt Template

Cash Receipt template has a Settings worksheet that stores all the company details that would get automatically populated on to the receipt. This sheet records the name of the person or the company that is issuing the receipts. Company Address should also be recorded on this sheet to save you from re-typing the address on every copy of the receipt. There is an option to select a color scheme for the receipt, you can select the preferred color through the design picker. You can predefine country setting to specify the currency symbol that needs to be published on the receipts.

The next two worksheets of the spreadsheet are Cash Receipt and the Cash Receipt with Slip. Depending on your requirement you can publish any of the two receipts. Both the sheets records same information and the only difference is that second sheet publishes an extra slip along with the receipt. This extra slip can be given to the customer as a proof of transaction. Company address get populated , automatically and other fields recorded are as follows:

  • Date – enter the date on which the quote is created and sent
  • Transportation: all kind of transportation services that would be required on the wedding day have to be clearly defined right from the main car to the guest cars, parking fee, taxis, etc.
  • Cash Receipt Number – each receipt has a unique number
  • Gifts: if gifts are required to be distributed then a decent budget is required for the same.
  • Received From – the individual or the company that has given the payment
  • Received Amount – the net amount received from the payee
  • Received For – the product / task / service / etc. for the amount is paid
  • Received By – this field automatically populates from the setting page
  • Paid By the mode of payment used like cash, cheque or money order
  • Current Balance – the net balance the individual or the company needs to pay
  • Payment Amount – the net amount that is being paid
  • Balance Due – the net differential amount that the individual or the company needs to pay
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The cash receipts template helps you to maintain a record of all money transactions. The printed receipts can be given to the customers as a confirmation for having received the payment. You can stamp and sign them to further authenticate the receipts.

We recommend you not to change or delete the pre-defined formulas of the template. By doing so the entire template would get altered as the various fields have interconnected formulas and the results in such a scenario would be doubtful.

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Cash receipt templates are generally easy to use and allow for simple, yet accurate calculation of your sales, items sold, and payment amount. You will not have to worry about duplicate transactions as your records will be verifiable and accurate. You can then easily distribute your information throughout your company or even to other merchants that can benefit from a cash receipt system. Your customers and employees will appreciate the accuracy and security that your system provides them with, as well as allowing them to get paid.

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